The first point in the agenda then should be Review.Īfter going through the steps above, the following template or sample can be referred for creating a simple meeting agenda:ĥ. If this meeting is a follow-up from a previous meeting, then also mention the previous action items and activities in the meeting agenda for the upcoming meeting. If there is a follow up, mention it in the agenda if possible. Define it as one off meeting or seriesĬlearly mention in the agenda if the meeting is part of a series or is it a one meeting in which a decision might be required. The more structured is the meeting, more efficient it is for reaching an outcome. Put a time limit on agenda line items if there are more than 2 or 3 so that lot of time does not go in the first few points.īy mentioning these time limits in the meeting agenda, one can structure the meeting well. These can either be email attachments or if in office, some reference material can be distributed to the key attendees. Attach reference documentsĪttach documents or references if you expect participants to know or study something before joining the meeting. Make sure to mention the time zone correctly in case the participants are from different geographies. Also make sure to check the availability of key participants and call the meeting at the time they are available. Call out Location and TimeĬlearly mention the location (meeting room or virtual), the time and the duration of the meeting. If possible, call out names of the required attendees against the individual agenda points. You can also mention some participants as optional. Make a list of all participants required in the meeting. The deliverables should be clearly mentioned so that the attendees can have some view on what can be done. Define Outcomes and DeliverablesĬlearly call out the outcomes expected from the meeting e.g. Remember to put only the key and important points only so that everyone clearly understand the objectives. All the key points should be mentioned as a list of the topics which need to be discussed during the meeting. Precisely define why the meeting is required along with objectives and purpose. The following steps highlight how a good meeting agenda can be defined: 1. There are multiple ways in which an individual can write a meeting agenda. If a particular participant is not needed in agenda item, then he/she should not be invited. Also while setting up the meeting agenda, the participant list can be refined. The participants would not understand what they have to do. If clear agenda is not defined before conducting a meeting, a lot of time would be wasted to understand what is the supposed need and the outcome of the meeting. Meeting agenda is very useful and important when it comes to business meetings. Importance of defining the Meeting Agenda Importance of defining the Meeting Agenda.
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